Academic Progress Policy for Financial Aid

Satisfactory Academic Progress Policy for Federal Financial Aid

Academic progress for continued federal financial aid eligibility is based on the College's Academic Progress Policy however, there are several exceptions relative to multiple probation semesters, Fresh Start and program completion requirements which are explained below.

For continued federal financial aid eligibility, academic progress will be reviewed at the end of each semester of enrollment. All semesters of attendance are included in the review regardless of whether or not the student received federal aid in all semesters of attendance.

Status - Good Standing for Federal Aid Eligibility

To meet academic requirements for "Good Standing" for Federal Financial Aid, the student must have a 2.0 grade point average and have passed 67% of the hours attempted in the prior semester of attendance. (Note the exception regarding students granted "Fresh Start" by the College.) See this chart to determine how many hours you must pass to achieve good standing.

Status - Probation for the College

Federal Aid Warning - The first time that a student who has been in "Good Standing" is placed on "Probation" by the College they will be placed on "federal aid warning" and will maintain federal financial aid eligibility for their next semester of enrollment. To maintain federal aid eligibility, the student must return to "Good Standing" by the end of the next semester.

The number of "federal aid warning" semesters is not limited. A student who returns to "Good Standing" and then is later placed on "Probation" by the College would be placed on "financial aid warning" in the next semester of attendance and so on.

Federal Aid Probation - Students who fail to return to "Good Standing" at the end of the "federal aid warning" semester will not be eligible for further federal financial aid (regardless of whether or not the student received federal financial aid while on "financial aid warning"). The student would have two options for the next semester of attendance. The student may attend without federal financial aid in an effort to return to "Good Standing" on their own or they may appeal for reinstatement of their federal financial aid and if approved would be placed on "federal aid probation". Approval of appeals is not automatic and would be based on the student's academic plan as outlined in their appeal and the ability to return to "Good Standing" by the next semester or within a reasonable time-frame.

Status - Suspension for the College and Federal Aid Eligibility

Students who are placed on "Suspension" may appeal for reinstatement of their federal financial aid. Students may submit to the Educational Planning Center a copy of the appeal form that is submitted to the Academic Standards Committee to appeal their suspension.

This should not be construed to assume that federal financial aid eligibility will automatically be reinstated even if the College approves the student's reinstatement to "Probation" status. However, if the College does reinstate a student who is on "Suspension" to "Probation" status then the Financial Aid Office will review the student's appeal and notify the student of their decision regarding reinstatement of federal financial aid. The decision will be based on the student's academic plan and ability to return to "Good Standing" by the next semester or within a reasonable time-frame.

Program Completion Requirement (150% Rule) for Federal Financial Aid Eligibility

For federal aid eligibility, students must complete their program of study within a time-frame not greater than 150% of the published hours required for graduation. For example, if the program requires 62 hours for completion, once the student has attempted 93 hours, including transfer hours applicable to the program, they are no longer eligible for federal aid at CCC. Once the student has graduated from one program of study at CCC, federal aid eligibility may be reinstated for pursuit of a subsequent program of study, provided they meet all other requirements for federal aid eligibility (academic progress, etc.)

Total hours and specific course requirements required for graduation are published in the College Catalog.

Students who change programs, fail to pay careful attention to program requirements or have continued academic difficulty are more likely to lose federal aid eligibility by failing to complete graduation requirements within the required time-frame.

Students who were required to complete remedial courses may appeal for a one semester extension of this requirement if they will be able to complete their program requirements by the end of the next semester. However, approval of appeal is not automatic and will be based on the student's overall academic record.

Multiple Programs of Study for Federal Aid Eligibility

Students who have completed/graduated from one program of study and are readmitted to another program of study will be evaluated based on the courses that apply to their current program in terms of total hours attempted, total hours passed and cumulative grade point average. They will be allowed to receive federal aid for an additional period of time based on 150% of the additional credit hours required for the new program of study. Students attempting to complete a third (or more) program of study may be denied further federal aid if the new program is not "substantially" different from the other programs that the student has already completed. In any case, each student will be evaluated on a case-by-case basis.

Fresh Start and Federal Aid Eligibility

Granting of "Fresh Start" does not alter the calculation of the academic progress for federal aid. The Financial Aid Office will recalculate the student's grade point average based on all GPA hours in the student's academic history. This calculation of GPA will be used to determine the student's academic progress for federal financial aid.